Резюме Assistant

Resume

Julia ************

E-mail:

Показати контакти (mailto: Показати контакти )

Tel.

******************* (mobile)

Address: Ukraine, Odessa, 13, Seminarskaya str., apt 10
Date of birth: **********
Marital status: Married

Education:

2001 – 2002 Civic Education Project
Foreign Policy of the USA (A)

Theory of International Relations (A) Theory of International Conflict (A) **********

1997-2002 Odessa State Mechnykov University, Foreign Relations department

2001 Diploma of the bachelor
2001 Certificate of the best scientific work on Americanism
2002 Diploma of the specialist

1996-1997 Permian High School, Senior class Odessa, Texas, USA

1987-1997 High School with Additional Study of English #35 Odessa, Ukraine

Professional experience:

January 2015-present Admin Assistant to Mission of the International Committee of the Red

Cross (ICRC) in Ukraine, Odessa Office

• Realization of EcoSec projects for ICRC beneficiaries in Odessa, Nikolaev and Kherson

regions.

• Receiving ICRC visitors/beneficiaries and maintaining contacts with them.

• Assistance to HoO in environment scanning and media monitoring, updating via participation

in meetings and press conferences organized by Odessa authorities and public organizations.

• Organization and participation in the meetings with local authorities and representatives of

NGOs.

• Organization of Detention visits. Assistance to HoO with registration of files of persons

detained in Odessa SIZO (keeping track of names of persons visited, dates of the visit,
registration numbers, filling out information in the personal detention visit forms).

• Creation of Personal Files for staff working in Odessa Office, maintaining, updating. 

• Follow up of medical bills. 

• Participation in the recruitment/appraisal process. 

• Handling cash payments. 

• Participating in analysis of cash flow needs. 
• Production and dispatching proper accounting documents on a monthly basis. 

• Search for new office and residence, preparation of Lease Agreements, realization of monthly 

rent payments, settlement of lease disagreements with apt and office owners 

• Arranging Internet connection for new sites. 

• Creation and updating of Welcome file for Odessa Office. 

• Arranging visits of ICRC personnel to Odessa and South region of Ukraine, organizing pick 

ups. 

• Organization of ICRC seminars and workshops.

2005–December 2014 Administrative Assistant/Interpreter European Union Border Assistance 

Mission to Moldova and Ukraine  
November 2012–December 2014 Administrative Assistant/Interpreter to Good 
Governance/Anti-corruption Expert (GG/AcE) 

• Active participation and realization of Activity Plans involving training events for Partner 

Services and corruption awareness-raising activities among the society of Ukraine and 
Moldova; 

• Participation in drafting of the Activity Plans, Budget for the upcoming phase of the Mission 

and Special Reports on the activities of the GG/AcE 

• Provision of logistical support (travel arrangements, including visas, tickets, hotels, DSA, etc.) 

to the GG/AcE and representatives of the Partner Services of Ukraine and Moldova; 

• Maintaining of contacts and updating contacts database with the Mission's partners from 

governmental and non-governmental institutions, local authorities, NGOs, academia, etc.; 

• Participation in data collection, analysis and maintenance of projects related files and 

correspondence; 

• Provision of oral and written translations from English into Ukrainian or Russian and vice 

versa, proofreading and/or editing of related correspondence and other official documents;

December ****************** Interpreter/Translator in the Mission Management Office

• Provision of oral and written translations from English into Ukrainian or Russian and vice 

versa; 

• Proofreading and/or editing of related correspondence and other official documents;

December ****************** Administrative Assistant/Interpreter to Head of Mission 

• Maintaining of correspondence workflow 

• Provision of logistical support to Head of Mission (travel arrangements, arrangement of issues 

concerning stay in the city) 

• Maintaining communication between all Field Offices of the Mission with the HQ; 

• Planning working day of the Head of Mission 

• Collection and analysis of information for the Head of Mission 

• Preparation and organization of business meetings, welcoming guests and visitors, 

organizational of issues related to visits of partners 

• Provision of oral and written translations from English into Ukrainian or Russian and vice 

versa, proofreading and/or editing of related correspondence and other official documents;

October ****************** Administrative Assistant/Interpreter to Deputy Head of Mission 

• Creation and maintenance of networks of counterparts, contractors, consultants and suppliers; 

• Participation in data collection from Field Offices and their analysis; 
• Provide oral and written translations from English into Ukrainian or Russian and vice versa as 

required by the project, proofreading and/or editing of related correspondence and other 
official documents

• Perform other functions/tasks when required. 

2002-2005 Receptionist, Logistic assistant, assistant of Financial controller “Médecins Sans 

Frontières –Holland” Odessa, Ukraine 

• Greeting and assisting all visitors 

• Handling all incoming and interoffice calls, faxes and mail 
• Photocopying of documents 

• Informing Office staff on changes in working schedule (national holidays, shifts of working 

days) 

• Taking care of general office announcements (general meetings, administrative 

announcements, orders) 

• Organizing accommodation for foreign visitors as well as for national staff in different cities 

of Ukraine. 

• Arrangement of tickets, visas, transport both for national and international staff 

• Maintaining office staffs contact data as well as governmental and non-governmental 

institutions, local authorities, NGOs contacts.

• Taking care of office documentation (official letters, food list, international phone calls list, 

absence register, holiday list, travel requests) 

• Translation of various meetings, trainings, seminars, materials. 

• Interpreting meetings with representatives of local administrations, different NGOs and other 

public organizations as well as with local staff of the project. 

• Translation of project’s reports, assessments and researches as well as other materials. 

• Performing coordination and organizational work in the framework of the project 

(organization of discussion sessions, Team Building activities, trainings) 

• Management of office supplies and household materials 

• Management of guest apartments (search, contract signing, rental payments) 

• Supply management of international staff working in Odessa, Ukraine 

• Management of office cash expenses 
• Writing financial reports on office cash expenses 
• Drawing up financial plan

1997–1999

FSA/FLEX ACCELS Odessa, Ukraine 

• Voluntary work. Sessions for future Exchange Students 

• Support to Odessa, Texas “Chuck wagon gang” in Ukrainian Feed of orphan children 

(organizational issues, interpreting) 

 
Personal characteristics: 
I'm open minded, quick learning, tactful, positive thinking, and communicative person. 
 
Additional knowledge: 
MS Office (Word, Excel, Power Point)
Internet E-mail (Outlook Express, the Bat)